Data Processing & Doc Setup

Our data processing team have many years of experience in setting up ad hoc mailing work as well as complex automated solutions for regular mail production.

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Data processing

We can remove deceased and goneaway records, correctly case and generate contact and salutation fields, as well as PAF validating and mailsorting to achieve the best possible postage discount.

Our data processing team work with lookup tables, cross-file matching, and deduplication, and can set up automation on recurring work to ensure your mailings are processed efficiently and to an agreed standard.

To get your files to us securely, we can provide an SFTP folder or API integration.

All of our data solutions are carried out in compliance with our ISO 27001 accreditation.

By creating clean, personalised data files, you can ensure that your Direct Mail materials are landing in the right letterbox, helping to maintain your reputation and improve conversion rates and ROI.

FREE Data Health Checks

Our health check reports on the quality of your data, allowing you to make decisions on the deceased, goneaways and house movers by removing or updating those records. We offer a FREE health check on your data, meaning that any deceased, goneaway or house movers are suppressed or flagged.

By checking your data against the latest deceased, goneaway and house mover files, we ensure that your mail will reach the intended recipient. If the customer is deceased or goneaway, we can remove them, removing potential stress for bereaved loved ones and saving you from incurring the cost of print, postage and fulfilment for that record, if done prior to ordering all the items for your campaign.

We can also check against MPS, TPS and other data lists, including any stop lists you choose to provide.

Calculations & Correctly Casing

We can transform your data fields, performing calculations and applying formatting such as number, currency, date/time, concatenation and string manipulation. Correctly casing your data gives it a professional look and corrects any potential errors in the formatting of surnames. We’ll get your data looking its best, ready for the personalisation and printing process.

Document Setup

When it comes to getting your mailing items ready for print, our highly skilled team can set your letters from scratch or work with a supplied template to overlay text and data fields.

From simple A4 letters to complex multiple option variable pages, lookup lists and variable image work, our team of experts have all the tools to get the job done. We can work with Word documents, InDesign files, PDFs and more to generate your letters, postcards, one-piece mailers and other mailing items.